Event Plan Checklist.

Who does what by when:

Large Event Planning
  • Set goals and objective of event
  • Set Stratergy behind the event
  • Apply for permits including:
  • Prepair budgets
  • Book venue
  • Arrange online ticket sale
  • Create Facebook event and promote event
  • Look into Transport and parking considerations
  • Confirm access times
  • Develop event plan
  • Book performers
  • Pay deposits as required
  • Notify Police and Emergency services
  • Design traffic plan
  • Signage for event both digital and hard
  • Disabled parking
  • VIP parking
  • Entry/Exit points
  • Lighting
  • Road closures
  • Alternative transport
  • Book first aid
  • Coduct risk assesment
  • Create risk management plan
  • Obtain all relevant insurances
  • Develop contingency plan (wet weather)
  • Book equipment (Staging lighting, AV, PA)
  • Book portable toilets, Marquees, chairs and other infrastructures
  • Book vendors
  • Book security and two way radio's
  • Design plan of venue / events site
  • Access bins on site
  • Access water on site
  • Book staff & Volunteers
  • Develop timetable/running sheets
  • Staff & Volunteers briefed and signed in/out
  • Contracts on/off site
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