Event Plan Checklist.

Who does what by when:

• Set goals and objective of event
• Set Stratergy behind the event
• Apply for permits including:
  • Liquor licence
  • Road closures
  • Food permits
• Prepair budgets
• Book venue
• Arrange online ticket sale
• Create Facebook event and promote event
• Look into Transport and parking considerations
• Confirm access times
• Develop event plan
• Book performers
• Pay deposits as required
• Notify Police and Emergency services
• Design traffic plan
• Signage for event both digital and hard
• Disabled parking
• VIP parking
• Entry/Exit points
• Lighting
• Road closures
• Alternative transport
• Book first aid
• Coduct risk assesment
• Create risk management plan
• Obtain all relevant insurances
• Develop contingency plan (wet weather)
• Book equipment (Staging lighting, AV, PA)
• Book portable toilets, Marquees, chairs and other infrastructures
• Book vendors
• Book security and two way radio's
• Design plan of venue / events site
• Access bins on site
• Access water on site
• Book staff & Volunteers
• Develop timetable/running sheets
• Staff & Volunteers briefed and signed in/out
• Contracts on/off site

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