Weather

Extreme weather must be taken into consideration when you are planning your event for both indoor and outdoor events. 
Extreme weather situations to consider include but are not limited to: 

• Wet weather in particular thunder and electrical storms 
• Extreme Heat 
• High winds 

Whilst you cannot plan or control the weather you can put steps in place in your planning process that will minimise risk and disruption to your event, event participants and staff. Planning ahead is the key and knowing prior to the event that steps have been put in place to manage such extreme weather circumstances will help greatly in the event that it actually does occur. Keep an eye on the weather forecasts prior to your event through either news reports or the Bureau of Meteorology
Here is a list of recommendations to include in your extreme weather plan:

• If your event is outdoors do you have a back up inside venue 
• Have you allowed extra time for your bump in if rain causes delays 
• Have you organized a communication plan should your event need to be cancelled? 
• Have you provided sunscreen for staff and guests? 
• Do you need to increase shaded areas to avoid sun, via brining in additional marquees? 
• Implement shorter work shifts 
• When a electrical or thunder storm occurs how will you go about closing the event 
• In the case of storms and high winds how will you ensure your marquees are safely secured to avoid falling down and blowing away? 
• In the case of high winds what will you do to minimize the impact of closing all rides?