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This section includes information on a range of permits and approval processes related to organising events. Please note this is just a guide and other permits may apply.
The processes included in this section are:
Liquor Licence Permit
If you are selling or providing alcohol at an event you will require a permit. Permits for sale or consumption of alcohol are issued from the South Australia Commission for Gambling and Liquor Regulation. The process for obtaining a licence can take up to 8 weeks. You will need to develop a management plan to avoid the supply of alcohol to minors and ensure that the responsible service of alcohol must be in accordance with the Liquor Control Reform Act 1998.
If you decide to have alcohol at your event and are successful in obtaining a licence you need to plan for the effects of alcohol consumption. These include:
In your event plan include a copy of the Liquor Licence Permit and any additional resources you may require in order to hold a safe and responsible event.
Consumption of liquor or possession in unsealed container and behaviour near licensed premises
A person must not, without a Permit, on a Road, any Council Land or any open space to which the public have access:
consume or ingest any Liquor; or
have in his or her possession a bottle, can, wine cask or other receptacle, which contains Liquor and has been opened.
PENALTY: MAXIMUM TWENTY (20) PENALTY UNITS
Clause does not apply:
to a person in licensed premises or authorised premises under the Liquor Control Reform Act 1998;
where the consumption of Liquor is taking place at an organised function conducted with Proper Authority or as part of a picnic with family and/or friends within a Municipal Reserve, provided that no nuisance is caused to other persons in the area and the persons concerned leave the area in a clean and tidy condition afterwards.
Provision of Food and/or Temporary Food Event Permit
Please see the above Provision of Food for details on Food and/or Temporary Food Event Permits.
Australasian Performing Rights Association Permits (APRA)
Phonographic Performance Company of Australia (PPCA)
Entertainers at any event or festival performing songs that are not their own original songs must obtain a permit from the Australasian Performing Rights Association (APRA) prior to the event. Contact APRA on:
If you're using recorded music or music videos to enhance your event in any way, then you will usually need a licence and permission from the copyright holder to do so.
Examples of such uses include:
Roadside Promotional Boards Permit
Approval is required from Council to erect signage for promotional purposes around the municipality on any Council owned land.
If you wish to erect promotional signs on private property (residential or business) you will need to seek the permission of the landowner. The following addresses the size and duration requirements:
Temporary Banning of Dogs, Alcohol and other items
In order to hold an event in a safe and responsible environment it may be necessary to apply for a temporary ban of dogs, alcohol and other items.
Council owned land may already have particular bans in place and it is worth checking this prior to confirming your arrangements.
Fireworks and Pyrotechniques Displays
If you are planning on having Fireworks and/or Pyrotechniques Displays at your event you must contact the Council Community Events Officer
Road and Footpath Closure Permits
If you are planning on closing any road or footpath approval is required from Council’s engineering department.
Traffic Management Plans including any road or footpath approval require approval from Council’s Engineering department.
The following items are required when applying for a Road and/or Footpath Closure Permit:
Most Event Organisers will engage external service providers at some stage of the event planning phase. This may include but is not limited to any of the following:
When entering into a contract, you want to make sure you are getting what you need and what you are paying for. Therefore, it is highly desirable that all contracts be in writing in the form of a letter supported by written agreement to document exactly what you want and are and are not paying for. This also avoids misunderstandings and minimises arguments over what has been agreed.
On occasion service providers sub-contract their services to another party. As an event organiser you need to be aware and approve the company that is working on your event site. If you are happy for a service provider to sub contract the services that you have requested then you need to make sure you have a copy of the relevant documentation such as insurances and licenses. Whether it is a direct service provider or a sub-contracted provider, you should demand the same level of skill, experience and documentation.
If you require temporary infrastructure such as marquees, staging and seating stands then you will also need to make sure that the person overseeing the contract and all staff working within the construction site are properly qualified to do so.
In the Event Plan record all the contracts and agreements and supporting documentation required to oversee these contracts.
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