This section includes information on a range of permits and approval processes related to organising events. Please note this is just a guide and other permits may apply. 
The processes included in this section are:

• Liquor Licence Permit 
• Provision of Food and/or Temporary Food Event Permit 
• Australasian Performing Rights Association (APRA) & Phonographic Performance Company of Australia (PPCA) Permits 
• Roadside Promotional Boards Permit 
• Temporary Banning of Dogs, Alcohol and other items 
• Fireworks and Pyrotechniques displays 
• Road and Footpath Closure Permits 

Liquor Licence Permit 
If you are selling or providing alcohol at an event you will require a permit. Permits for sale or consumption of alcohol are issued from the South Australia Commission for Gambling and Liquor Regulation. The process for obtaining a licence can take up to 8 weeks. You will need to develop a management plan to avoid the supply of alcohol to minors and ensure that the responsible service of alcohol must be in accordance with the Liquor Control Reform Act 1998. 
If you decide to have alcohol at your event and are successful in obtaining a licence you need to plan for the effects of alcohol consumption. These include:

• Extra toilets 
• Additional First aid for injuries, intoxicated patrons and dehydration 
• Security for disturbances caused by intoxicated patrons 

In your event plan include a copy of the Liquor Licence Permit and any additional resources you may require in order to hold a safe and responsible event. 

Consumption of liquor or possession in unsealed container and behaviour near licensed premises 
A person must not, without a Permit, on a Road, any Council Land or any open space to which the public have access: 
consume or ingest any Liquor; or 
have in his or her possession a bottle, can, wine cask or other receptacle, which contains Liquor and has been opened. 

​PENALTY: MAXIMUM TWENTY (20) PENALTY UNITS

Clause does not apply:
to a person in licensed premises or authorised premises under the Liquor Control Reform Act 1998; 
or 
where the consumption of Liquor is taking place at an organised function conducted with Proper Authority or as part of a picnic with family and/or friends within a Municipal Reserve, provided that no nuisance is caused to other persons in the area and the persons concerned leave the area in a clean and tidy condition afterwards.

Provision of Food and/or Temporary Food Event Permit 
Please see the above Provision of Food for details on Food and/or Temporary Food Event Permits.

Australasian Performing Rights Association Permits (APRA) 
Phonographic Performance Company of Australia (PPCA) 
Entertainers at any event or festival performing songs that are not their own original songs must obtain a permit from the Australasian Performing Rights Association (APRA) prior to the event. Contact APRA on: 

• Australasian Performing Rights Association 
• www.apra.com.au 

Allow one month for this process and make sure you adjust your budget accordingly as a permit fee will apply.

If you're using recorded music or music videos to enhance your event in any way, then you will usually need a licence and permission from the copyright holder to do so. 
Examples of such uses include: 

• Playing protected recorded music in public 
• Screening music videos in public 
• Playing protected recorded music and/or radio to your phone customers on hold 
• Broadcasting recorded music over the radio or TV 
• Broadcasting music videos on TV 

Contact PPCA: 

• Phonographic Performance Company of Australia (PPCA) 
  
• www.ppca.com.au 
• licensing.mail@ppca.com.au

Allow one month for this process and make sure you adjust your budget accordingly as a permit fee will apply.

Roadside Promotional Boards Permit 
Approval is required from Council to erect signage for promotional purposes around the municipality on any Council owned land. 
If you wish to erect promotional signs on private property (residential or business) you will need to seek the permission of the landowner. The following addresses the size and duration requirements: 

• A sign with an advertisement area not exceeding a 5 square metres publicising a local educational, cultural, political, religious, social or recreational event not held for commercial purposes. Only one sign may be displayed on the land, it must not be an animated or internally illuminated sign and it must not be displayed longer than 14 days after the event is held or 3 months from its creation, whichever is sooner. A sign publicising a local political event may include information about a candidate for an election. 
• A sign publicising a special event on the land or in the building on which it is displayed, provided no more than 8 signs are displayed in a calendar year and the total number of days the signs are displayed does not exceed 28 in that calendar year. The sign must be removed when the event is finished. 

Temporary Banning of Dogs, Alcohol and other items 
In order to hold an event in a safe and responsible environment it may be necessary to apply for a temporary ban of dogs, alcohol and other items. 
Council owned land may already have particular bans in place and it is worth checking this prior to confirming your arrangements. 

Fireworks and Pyrotechniques Displays 
If you are planning on having Fireworks and/or Pyrotechniques Displays at your event you must contact the Council Community Events Officer

Road and Footpath Closure Permits 
If you are planning on closing any road or footpath approval is required from Council’s engineering department. 
Traffic Management Plans including any road or footpath approval require approval from Council’s Engineering department. 
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The following items are required when applying for a Road and/or Footpath Closure Permit: 

• Current Public Liability Insurance 
• Traffic Management Plan (incorporating a risk assessment) 
• Written notification to affected businesses/residents/public transport providers if applicable 
• Notification to Emergency Services of possible detours or expected significant delays. 

Extreme weather must be taken into consideration when you are planning your event for both indoor and outdoor events. 
Extreme weather situations to consider include but are not limited to: 

• Wet weather in particular thunder and electrical storms 
• Extreme Heat 
• High winds 

Whilst you cannot plan or control the weather you can put steps in place in your planning process that will minimise risk and disruption to your event, event participants and staff. Planning ahead is the key and knowing prior to the event that steps have been put in place to manage such extreme weather circumstances will help greatly in the event that it actually does occur. Keep an eye on the weather forecasts prior to your event through either news reports or the Bureau of Meteorology
Here is a list of recommendations to include in your extreme weather plan:

• If your event is outdoors do you have a back up inside venue 
• Have you allowed extra time for your bump in if rain causes delays 
• Have you organized a communication plan should your event need to be cancelled? 
• Have you provided sunscreen for staff and guests? 
• Do you need to increase shaded areas to avoid sun, via brining in additional marquees? 
• Implement shorter work shifts 
• When a electrical or thunder storm occurs how will you go about closing the event 
• In the case of storms and high winds how will you ensure your marquees are safely secured to avoid falling down and blowing away? 
• In the case of high winds what will you do to minimize the impact of closing all rides? 

Event organisers are responsible for all security and crowd control aspects of their event. Based on the program (i.e. well known artist or presenter), number of visitors/audience and/or the target audience and whether alcohol is available will determine if security is required. Choosing an appropriate security provider is essential to the success of an event and the safety of the public. Privately uniformed security must be licensed under the Private Agents Act 1966. It is also worth investigating whether the security providers have event and crowd control experience. You want to make sure that all security personal are trained to diffuse a situation as a first measure. If you are organising a major event, it is also useful to include the contracted security provider when planning the event from an emergency response point of view. A representative should attend a meeting with the event organiser, Police and emergency services who will be attending the event. 
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Developing a security plan (make sure evacuation routes and points, emergency response plans and a clear site map detailing first aid and Police points are included in the plan) and brief the security provider. Make sure all roles and responsibilities are clarified for the security providers to undertake their duties effectively. It should also be stressed that all security personal working your event, must be briefed by their representative involved in the planning of your event before commencing their shift. 

Keep in mind, if you are having temporary infrastructure such as staging or portable toilets security may be required for bump in and/or bump out to be sure they are not vandalised or stolen. 

If you are organising a major event, SAPOL must be advised of your event and invited to be involved in the planning stages of your event.

For a guide on how many security officers you should have present at your event contact an accredited Security Company such as Weslo Staff and ask for a quote based on your event specifics.

The provision of First Aid facilities is essential and critical to any event or festival, and must be appropriately equipped and easy to find by patrons. The number of first aid posts and personnel required depends on the size of the event and the level of risk involved with the activities at the event. St John Ambulance has provided a guide based on the number of patrons, however as an event organiser you will need to assess the risk of the activities. If considerable risk activities are included as part of your event program, the emergency support services such as first aid providers should be included in the planning stages of your event and they can provide advice as to how many personnel and posts you may require. 
St John Ambulance Australia has suggested the following as a general guide:

* The number of First Aid posts required depends on what First Aid room facilities are available on site. 
First Aiders should be trained to Level 2 competency as a minimum.

Events naturally necessitate the substantial movement of goods and people. The influx of freight and people to one centralised location presents event organisers with transportation conflicts that need to be managed. 

People and vehicles do not share spaces particularly well and need to be separated. All deliveries and unloading of goods and equipment need to be conducted before the event opens to patrons. Once the event begins, all delivery vehicles should be off site and access limited to emergency vehicles only. Any vehicle movements within the event pedestrian zone during the event should be kept to a minimum, the speed limited to walking pace and whenever possible be escorted by event staff. 
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The aim of any great event is to attract the attendance of people. The travel practices of event attendees can place unduly pressure on the existing transport services and transport infrastructure. Therefore, event organisers need to consider how patrons are going to commute to and from the event, the effect on public transport services, parking and local street network operation. 
If your event is likely to affect the operation of public transport services by causing an alteration in route, delay in services or requiring additional services, you must notify Public Transport Victoria. If you are planning a large event that will attract significant attendance it is recommended that you contact Public Transport Victoria to discuss the provision of extra public services on event day.

Car parking is often an issue for event’s organisers, local residents and businesses surrounding the event site. Ensuring your event is accessible via public transport will assist patrons to access your event without being dependant on the car. 
The suggestions listed below can reduce car use, demand for parking, congestion of local street network and associated emissions. They can also make the event more enjoyable for patrons and residents, vendors and patrons of streets surrounding the event.

• Actively promote public transport routes to your event site. 
• Investigate free shuttle bus options from key transport hubs such as Ringwood and Croydon stations. A local bus company may provide this as a free service in return for sponsorship opportunities. 
• Encourage people to cycle to your event. This can be done by promoting the ‘Parks & Paths in Maroondah Map’ and providing a safe and secure bike parking location at your event. 
• Where relevant, organise integrated ticketing so that public transport and event entry charges are paid for together 
• Publicise Sunday Saver or Early Bird discount tickets 
• Reward green travellers, with, for example V.I.P tickets 
• Turn car parks into bike parks by setting up a Bike Valet service. Use the service of the “Bike Valet” service or ask local volunteers to make secure bike parking areas for the day 

There are a number of points you need to consider when choosing your venue that are directly related to car parking. They are as follows:

• Allocation of accessible parking (refer to the Accessibility Section) 
• Be mindful of other activities that maybe occurring within or nearby your site that may also compete for parking, i.e. local games of sport. 
• If parking is not sufficient at the site you may need to provide parking areas away from the site and offer a shuttle service. If your event is in a high residential area and there is limited site parking available, you will need to put steps in place to manage the car parking in the residential streets. 

​Should your event have any impact on traffic parking or pedestrians a Traffic Management plan will need to be completed (by an appropriately qualified person). This may include traffic lane closure, a footpath closure or an influx of parking, all of which will need approval from Council’s Engineering department.

Clear, prominent signage will add to the visitors’ level of enjoyment at an event. It can also reduce enquiries to staff in the information stand as signage can assist patrons in locating services and attractions. 
It is worthwhile investing in cor flute signs indicating where essentials such as toilets, drinking water and food areas are located and having stage program times. Signage font should be large and clear to read, contrasting colours and the use of universally recognised symbols are also effective. 
If you would like to organise roadside promotional boards for your event please refer to the below permit section.

Power is more often than not required to run an event. The options for power are either established mains power or temporary power i.e. Generators. Some of Council’s parks and reserves have mains power. With the use of power for events comes an increase of risk and you will need to consider this when you are undertaking your Risk Management Plan. The following suggestions need to be taken into consideration to maintain a safe and successful event site. 
Power considerations for all events (indoor and outdoor): 

• Ensure you have a qualified electrician on stand by on the day of your event. 
• Know your exact requirements for your event and the type of power that you will require i.e. 3-phase power, single-phase power. 
• For an event with multiple power requirements, consider a contingency of providing 10% additional power resources to allow for incidentals. 
• If site holders or external parties require power, ask them to nominate their requirements including what needs power and ensure that all electrical items at the event (including coffee machines, PA systems and rides) are tagged and tested. In your confirmation letter to site holders make it clear that they are only to power up what they have been given prior permission for and that all cords are in good functioning order and have been tagged and tested. 
• Do not use power boards or double adaptors as you can overload the points depending on what is plugged in. 
• All extension leads, appliances and anything to be powered must be tagged and tested by an accredited electrician. 
• Don’t assume all power points are in working order. Test them prior to your event. 
• Place the powered items in close proximity to the power source. Power leads are a trip hazard and need to be considered in your Risk Management Plan. Where possible all leads should be taped down or covered by cable matting. If this is not possible you need to place a barrier over the leads so that it is clearly not an access path. 
• Do not join extension leads together to make a long lead as this can overload the cable and can cause fire hazards. Source the one lead for the required length. 
• At any stage of your event, if you or appropriate event staff are not satisfied with the power set up, equipment or leads provided then you must act on it. As the events organiser you have the right to cut access to power based on the safety requirements of your event. 

Power considerations for outdoor events: 

• If you are using mains power either through an established power box or a pavilion you will need to seek permission from Leisure Services. All power boxes and pavilions are locked and you will need to request keys from the Community Events Officer on 9294 5561. 
• If you require generators use a reputable service provider. 
• Prior to placing your order with the generator company know your power requirements. Make sure you discuss the requirement for leads, distribution boards and cable matting (to be placed over leads on the ground). Over estimate your requirements for cable matting. 
• Under no circumstances are leads to be threaded through trees as this can cause fire hazards. Approved equipment for overhead leads needs to be supplied by the Generator Company and installed/set up by an accredited electrician. 
• All electrical work is to be undertaken and checked by an accredited electrician. 

Consider your programming in regards to your power requirements. Generators can be expensive and sometimes noisy to operate. For smaller events, question the value of the powered item as an enhancement to your program weighted against the additional planning and costs associated with your event. 
The three main generators of greenhouse gas emissions at events are patrons’ cars; food kilometres traveled by non-local products; and power used by event equipment including but not limited to lighting, sound systems, power generators. 
It may be possible to reduce direct consumption of power by people providing goods and services at the event by addressing the following:

• Is it possible to switch electricity available on site to ‘green power’? 
• Can one or more generators be powered by biodiesel? Can one by trialled? 
• Consider inviting ‘Future Spark’ to your event for fun, fitness and education. Future Spark provides a facility with bikes which, when pedalled, generate power to the electricity grid and thus provide a green power offset for your event. For instance, 16 bikes pedalled for 1 week raised the power for a 2.5 hour Earth Hour concert 
• Consider inviting the ‘Big Red Bus’ for a sustainably powered music event. 
• Offsetting greenhouse gas emissions 

Once you have considered all possibilities available to avoid and reduce power consumption can the remaining emissions be offset to reduce the environment impact of the event.

Events must have a sufficient supply of freely available drinking water. 
At outdoor events, organisers must: 

• Provide one drinking fountain for every 200 patrons or part thereof. A washbasin does not constitute a drinking fountain or tap. 
• Provide safe to drink water that is freely available 
• Provide accessible pathways to water sources 
• Provide signage to the water 
• Consider layout carefully and avoid placing taps in areas that have the potential to create bottlenecks

Bottled drinking water is an unsustainable way of quenching thirst and another large generator of waste. 
Consider establishing hydration stations and encourage patrons to bring their own non-disposable drinking bottles. 
Please take into consideration if you are holding an outdoor event and you need to erect temporary structures or provide heavy vehicle access; know where the water pipes/mains are located. A burst water main is not ideal prior to or during an event and the event organiser will be liable for any associated costs. Be proactive and familiarise yourself with the event site.
It should be noted for an indoor licensed venue, free or low cost water must be provided.

Incorporating the waste hierarchy for your event (see below) is a good way to reduce waste, especially landfill waste. It will make your event a more pleasant place to be and reduce your clean up time and costs.

Avoiding Waste 
One area likely to generate significant volumes of waste and litter at your event is single use and disposable food packaging and entertainment goods such as balloons, plastic bags, silly string and pamphlets. Avoiding these items where possible is a good place to start. 
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Gain written commitment from stallholders (especially food vendors) to use recyclable, compostable or recycled packaging or other Waste Wise alternative.

Reducing Waste and Litter 
Avoiding disposable packaging items, will reduce the amount of litter and waste being produced and going to landfill. To further reduce waste and litter, you could: 

• Provide at least three types of waste bins at waste stations for patrons (commingled recycling, food organics and general waste) 
• Undertake a high level of patron education before and during the event to reduce packaging and increase recycling (e.g. performers, displays, placing a Waste Wise logo on promotional material) 
• Provide glow-in-the-dark bin recycling signs if your event is at night 
• Organise litter patrols during the event – a clean site is more likely to stay clean 
• Reward vendors with waste wise practices and clean sites and create disincentives for vendors who have dumped rubbish at their site or in the incorrect bins. ​

Re-using and Recycling Waste 
It is worth asking what sort of waste is likely to be generated by your festival stallholders in their internal operations and providing ‘back of house’ waste systems for the most voluminous of that waste. Food vendors, for instance, are likely to produce a lot of food waste. 
Consider: 

• Are stallholders likely to dispose of lots of cardboard boxes, in which case it is best to order a cardboard recycling skip to avoid dumping or bins being clogged and unusable by patrons 
• Another option for busy periods such as set up, lunch time and pack up is to ask volunteers to collect cardboard from stall holders 
• Do coffee stalls need separate recycle bins for milk cartons or small compost collection bins for coffee grounds? 

Waste and Recycling Bin Caps and Signage 
Check what signage is available for your waste, recycling and food organics bins. A clear indication of what goes in each bin will educate patrons and reduce the costs associated with having to tip contaminated recyclables into landfill. Signs suitable for your event can be made up. 

Coloured bin caps which sit on top of open bins make it easy for patrons to identify waste and recycling bins. The caps are usually covered with pictures indicating which items go into which bins. Alternatively, you can custom-make your own signs as indicated in the above paragraphs. 
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If your bin hire company does not have suitable bin lids, ask Waste Management or Integrated Planning departments whether they can access them for you. 

The numbers of toilets required at your event will depend on a number of factors including: 

• Anticipated crowd numbers 
• The gender of patrons (women require more facilities than men) 
• The duration of the event or festival and; 
• If alcohol will be available 
• Provisions for people with disabilities 
• Provisions for parents 

The number of toilets provided and how they are cleaned and maintained is extremely important and can often be a determining factor of attendees enjoying the event or not. If you are organising an outdoor event, you should familiarise yourself with what permanent toilets are available and that they are clean and usable in the lead up and directly prior to your event.

Below are a required number of toilets at events. 

Toilet Facilities for events where alcohol is available:

The above figures may be reduces for short events as follows:
8 + hours - 100%
6-8 hours - 80%
4-6 hours - 75%
Less than 4 hours - 70%

Ninety percent (90%) of water consumed at the average event is by flushing toilets, however, it is possible to reduce water consumption for toilets by: 

• Are the toilets dual flush using 6 litre/3 litres cisterns? 
• Can minimal flush toilets or waterless urinals be installed? 
• Can the toilets by flushed from rainwater tanks or other non-potable water supplies? 
• Can portable minimal flush toilets or waterless urinals be hired for the event? 
• Are portable composting toilets available for hire (or trial?). 

The following should also be considered for existing or additional toilet facilities:

• Accessible toilets (this should be provided at an indoor and outdoor event. If not possible, people should be informed prior to the event so that a decision can be made to attend or not.) 
• Baby change facilities 
• Cleaned and restocked regularly 
• Located away from food, storage /service areas 
• Weather protected 
• Well lit so as to not provide a security or safety risk 
• Provide sharps disposal 
• Provide soap and hand drying equipment 

Whether you are running an indoor or outdoor event, a detailed site plan must be completed. You may find that a number of maps are required such as a general information map, access map and evacuation/emergency map. The following is a suggested list of items that should be clearly located on the map. The items underlined are essential for all events and must be included:

• Proposed road closures (outdoor) 
• Parking 
• Accessible parking 
• Emergency access route (outdoor) 
• Vehicle access routes 
• Lighting 
• Stalls - food, businesses, crafts etc 
• Staging - main performance areas 
• Location of litter bins 
• Information stand 
• Entrances & exits 
• Accessible pathways 
• First Aid locations 
• Toilets 
• Accessible toilets 
• Power 
• Drinking water taps 
• Liquor licensed areas (if applicable) 
• Fire extinguisher equipment 
• Lost children (if applicable) 
• Event amusements & attractions 
• Placement of rubbish and recycling bins 

It is useful to have this information at your event on a map for visitors or on boards, particularly if it is a major event and covers a reasonably large area or if there are different precinct areas. It will also assist in providing an ‘Access for All’ event if your make your site map available prior to the event clearly marking accessible elements of your site.

When deciding upon layout, think about how different areas and attractions will complement each other. The layout of your event whether it is indoor or outdoor can provide a different experience for your audience. The following is a list of suggestions to consider when deciding your layout:

• Food areas should be in sections where people can make the most of the entertainment/program. 
• Toilets, water and First Aid should be located in prominent and accessible locations. 
• Accessible parking needs to be clearly marked and managed during the event. Accessible pathways need to link the parking area to the event site. 
• Allow space in your layout for people to congregate. You do not want to create areas where there is risk to the audience due to over crowding. 
• If you are organising an outdoor event, consider the use of natural shade and plan your activities in those locations so that the audience can participate in a safe environment. 
• If you are using equipment that requires power, locate them close to the power source whether it be mains power or through a generator. You need to manage the risk of power cords in areas where the public can access and walk. 

In the section of your event plan, include a copy of the site map.

Developing a budget for your event is an essential part in effective event planning. Your budget may be set in terms of an allocation of funds however there are other initiatives you can undertake to increase the overall event budget. An event budget relying on a source of income will need to be regularly monitored and updated, as it may affect expenditure. Plan for the unexpected and provide a 10-15% contingency plan. Your budget may include the following:

Expenditure 

• Event Manager fee's
• Permit fees 
• Equipment Hire (toilets, bins, marquees, trestles etc) 
• Power (consumption at site/venue, generator hire) 
• Venue/Site hire 
• PA/production 
• Marketing/Promotion 
• Administration 
• Catering 
• Entertainers/Performers 
• First Aid 
• Staff 

Income 

• Sponsorship 
• Site fees 
• Entrance fees/ Ticket sales
• Grants 
• Donations 

​Every dollar spent in the organisation of an event has an impact.

Every event service provider must have appropriate Public Liability Insurance to ensure that you are financially protected and there is protection against loss should an incident occur. Public Liability Insurance is a critical part of responsible management of an event and is an important part of managing risk. 
An event organiser should only use companies that have appropriate and current insurance. 

• The Certificate of Currency must outline: 
  • The name of the insured
  • The limit of the indemnity for any single claim (not less than $10 million)
  • Location of coverage
  • The policy must be current and will be current at the time of the event 
  • The business activity shown on the Certificate of Currency must be appropriate for the service being provided at the event. 

In the lead up to the event it is required that you contact your insurance provider to ensure that events and all activities run throughout your event are specifically covered within your insurance agreement. 
In the section of your Event Plan you should keep an accurate and up to date table of all relevant insurance details of the service providers you are using. You can also keep a copy of the Certificate of Currency of the relevant providers.

If you are considering organising amusement rides as part of your event program then you need to first gain approval from the venue and/or local council before confirming the booking. If approved consider the associated risks and ensure that adequate controls are in place to provide safe amusement rides. 
The following excerpt has been taken from the WorkSafe document ‘Advice for Managing Major Events Safely’ 1st edition, April 2006

Hazards 

• Specific hazards may include: 
• Clearance between rides, fixed structures and vegetation; 
• Stability of the ride – firmness and slope of the ground and adequate blocking of the ride need to be considered 
• Identification of poor maintenance; 
• Poor training and operational procedures; 
• Inadequate set-up; 
• Missing labels or warning signs; and 
• Inadequate or inappropriate location of fencing or barricades. 

Risk Controls 
While the formal approach to controlling risk involves applying the hierarchy of controls, some standard controls normally considered include:

• Ensuring the ride has been maintained and set-up in accordance with the manufacturer’s instructions; 
• Check areas not readily visible to ensure proper maintenance has been undertaken; 
• Issues identified in the engineering assessment have been addressed; and 
• All operators and supervisors have been trained and attendance has been planned to ensure that adequate levels are available at all times. 

Inflatable Rides 
Specifically related to inflatable amusement rides the following are requirements: 

• Ensure that written hire agreements are completed 
• Prior to hiring the inflatable device, request evidence from the hirer/operator that the Operator has current public liability cover, preferably $20mil+ but a minimum of $10 million. 
• Also request evidence from the hirer/operator that the inflatable amusement ride meets current Australian Standards. 
• Ensure that the operator provides written instructions in relation to the following control and supervision issues: 
  • Environmental conditions that may impact patrons use of the device 
  • The maximum safe wind speed when the device is in use 
  • The maximum number of patrons that can use the device at one time based on their height, weight or age 
  • The maximum height, weight or age limits that apply for patrons to use the device 
  • Patron dress code, including foot wear 
  • The minimum number of operators/attendants required to supervise the device and any age restrictions that apply. 
• Throughout the period of hire, routine inspections should be carried out and recorded by a competent person (+18 years) to ensure that the device continues to be suitable for use. Such inspections should include but not limited to checks of anchors and ropes, that the fabric of the device does not contain any holes or tears, that the air pressure is sufficient for the walls of the device to remain firm and upright. 
• A competent person should ensure that any maintenance required, as determined through routine inspections, is performed, for example, removal of debris, securing of anchors and ropes. This information should also be recorded. 

Any event that sells food must have a registration under the Food Act 1984.
All food vendors must be registered and appropriate government bodies notified. Any vendor who is:

• sell food or drinks to the public at a stall, or from a trailer or van 
• hold a public barbeque 
• own a vending machine 
• own a water transport vehicle