Emergency response Plan

An Emergency Response Plan outlines how you will respond to an emergency at your event. 

The Emergency Response Plan should clearly identify one key person (the Warden) who is responsible for managing emergencies at your event. The Warden’s contact details should be given to all of those who may be involved in emergency response at your event (for example security and first aid). 

Examples of possible inclusions for your Emergency Response Plan include: 

• A site plan with Street directory and/or Google maps references, identifying both access (for emergency services) and evacuation routes. Your site plan should also show the location of First Aid 
• A clear outline of roles – who is responsible for decision making? Who is in charge of notifying Emergency Services? 
• An evacuation procedure – where will you exit from? Where will you go to? How will you communicate this with your guests (signage, announcements)? 
• An assessment of the kind of emergencies that may occur? For example fire, vehicle accident or stage collapse. Then look at their likelihood and how you can reduce this risk 
• A clear procedure for dealing with lost children. Who is in charge of minding the child and what steps will you put in place to resolve the situation? Where can lost children be found? How will parents know what to do when they cannot find their child? 
• An emergency communications plan – always dial 000 first, who will report and log the incident, who else needs to be contacted (family?) and how will you communicate with your guests? 

Copies of your Emergency Response Plan should be given to all staff, volunteers and contractors that will be on your event site.

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